From Fragmentation to Efficiency: How Catamount Constructors Transformed Project Planning with Outbuild

At Catamount Constructors, Inc., a leading general contractor delivering multifamily, commercial, and industrial projects, the challenge wasn’t new: keep projects moving with accurate schedules and seamless communication between the field and the office.

For years, tools like Microsoft Project, Excel, and even physical whiteboards were the norm. But they also fueled delays, outdated information, and limited collaboration between field and office teams. Schedules quickly became stale, updates required manual effort, and valuable time was lost reconciling changes across systems.

The need was clear: unify planning, visibility, and accountability in one platform.

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A Turning Point

Catamount’s leadership saw Outbuild as more than just a scheduling upgrade—it was a chance to modernize how their teams planned, collaborated, and executed work.

From the start, Outbuild’s deep integration with Procore and ability to connect the master schedule with lookahead plans and weekly work plans eliminated double entry, cut busywork, and made real-time updates the standard.

A Field-First Advantage

For superintendents and assistant supers, Outbuild brought an immediate change. With schedules accessible anywhere—even on iPads in the field—they no longer relied on static spreadsheets or hand-written notes. Foremen could see exactly how their tasks lined up with other trades, and weekly meetings shifted from reactive problem-solving to proactive coordination.

One superintendent summed it up:

“At first, making the change to Outbuild seemed intimidating, but once I watched the training videos and started using it onsite, I wouldn't want to switch back. It has been a great tool and has drastically cut down on the amount of scheduling time I was used to as a superintendent.” – Patrick Meyer, Senior Superintendent at Catamount

This transparency created a shared sense of ownership. Subcontractors engaged more, roadblocks surfaced earlier, and the entire team rallied around one live plan.

Streamlined for Project Managers

For project managers, the impact was just as powerful. Building a master schedule became faster, and generating lookaheads and weekly work plans was automatic. Delays, RFIs, and roadblocks were now tracked directly inside the schedule—making it easier to communicate with both the field and ownership.

As one project manager in Catamount’s Special Projects Division put it:

"I've been using Outbuild for my construction projects and it truly stands out. The ease of use and seamless data input have significantly optimized our project efficiency. I love the structured implementation and the fact that it's designed with a field focus. Plus, their customer support is top-notch, making it a dependable choice for any project." – Cody Shupe, Project Manager at Catamount

By eliminating manual updates and syncing changes instantly, Outbuild gave PMs real-time insight into progress and risks, so issues could be addressed before they became costly.

More Results That Scale Across the Company

Since implementing Outbuild, Catamount has seen measurable gains:

• 20% reduction in rework through better coordination and early issue detection
• 30 minutes saved per project per week in weekly planning
• Increased subcontractor engagement thanks to shared visibility and accountability

The support from Outbuild’s team was another key factor. From onboarding to ongoing improvements, the customer success team adapted the platform to Catamount’s workflows and trained staff at every level, ensuring adoption both in the office and the field.

One assistant superintendent summed it up:

“Having never used Outbuild, it took a while for me to understand how to use it effectively. Now that I have (many) hours in, I am impressed with the ease of scheduling my trades. We have scheduled meetings where we required the foremen to collaborate on the schedule, and Outbuild makes that very easy. When we have issues or suggestions, customer service is very on the ball and gets us real-time answers and fixes. In the 6 months I have been using Outbuild, I have seen constant improvements to the program, some of which I have helped to shape.” – Alison Watson, Assistant Superintendent at Catamount

One Team, One Schedule, On Track

What started as a search for efficiency turned into a cultural shift. Today, Outbuild isn’t just a piece of software at Catamount, it’s a central hub that connects every role, from project engineers to superintendents to PMs.

By replacing fragmented tools with a single, field-friendly platform, Catamount has created a unified way of working, one that keeps projects moving, reduces risk, and delivers consistent results across offices in Texas, Georgia, and Colorado.

In an industry where every delay has a cost, Catamount Constructors has turned scheduling into a competitive advantage. With Outbuild, they’ve gone from chasing updates to leading projects with clarity, confidence, and collaboration.

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