How Williams Company Management Group Made Scheduling Easier to Teach and Adopt

Williams Company Management Group needed a better way to keep project teams aligned while training newer field leaders on scheduling fundamentals. With multiple stakeholders contributing updates, it was easy for communication gaps and shifting priorities to create confusion and put upcoming work at risk. They wanted a workflow that encouraged collaboration, made schedules easier to teach and maintain, and kept everyone working from the same current plan so roadblocks could be surfaced early and addressed before they impacted performance.

Outbuild gave Williams a field-first scheduling system that is simple to teach and keeps the master plan connected to daily execution.

• Simpler workflow: A clean, intuitive interface makes schedule building and updating approachable for newer team members, reducing training lift.
• Connected planning horizons: Master schedules stay tied to lookaheads so teams can translate long-term milestones into clear near-term tasks without duplicating work.
• Built-in coordination tools: Real-time collaboration and constraint tracking support team-wide participation in the plan, so updates happen in one place and stay current.

Williams Company Management Group described Outbuild as a practical way to improve schedule coordination while making scheduling easier to teach. With more consistent participation and real-time updates, the schedule becomes a clearer execution tool for the full project team.

• Faster onboarding: An intuitive interface helped newer team members learn scheduling fundamentals sooner, supporting more consistent schedule updates and fewer gaps between planning and field execution.
• Stronger collaboration: Better team-wide participation kept the group aligned on the current plan, improving handoffs and reducing the back-and-forth that slows construction scheduling.
• More predictable delivery: Real-time updates helped surface roadblocks earlier, protecting the schedule and improving reliability as conditions and priorities changed.